Payroll Report
The Payroll Report shows staff hours organized by semi-monthly pay periods. Use it to review hours before processing payroll, and to print or export for your records.
Accessing the Report
Two ways to get there:
Click Payroll in the sidebar (under Administration)
Click the Payroll Report button on the Staff page
Pay Periods
Payroll is organized into semi-monthly pay periods:
1st – 15th of each month
16th – end of month (28th, 29th, 30th, or 31st depending on the month)
Reading the Report
The report shows a grid with:
Rows = Staff members
Columns = Each day of the pay period, organized by week (Mon–Sun)
Cells = Hours worked that day (dashes for zero-hour days)
Total column = Sum of hours for the entire pay period
Daily Total row = Bottom row showing total hours across all staff for each day
Grand Total = Bottom-right cell with the total of all staff hours for the period
Weekend columns (Sat/Sun) have a subtle shading to distinguish them from weekdays.
Navigating Pay Periods
Previous/Next arrows — Move one pay period forward or backward
Historical dropdown — Jump to any past pay period directly
Printing
Click the Print button. The report opens in a print-friendly layout:
Landscape orientation
Clean grid with no sidebar or navigation
Designed to fit on one page
Exporting to Excel
Click Export Excel to download a .xlsx file. This gives you the same grid in spreadsheet format, which you can:
Save for your records
Send to your accountant or payroll service
Use for additional calculations
Tips
Review before payroll — Check the report at the end of each pay period to catch any missing hours or anomalies before processing payroll.
Compare to Punch Log — If a staff member's hours look wrong, check their punches in the Punch Log for that date range.
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