Managing Students

This guide covers adding, editing, and graduating students.

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Adding a New Student

1. Go to Students in the sidebar

2. Click Add Student (top right)

3. Fill in:

   • First Name and Last Name (required)

   • Email (important — needed for Canvas bookwork matching)

   • Class — select from the dropdown of active classes

4. Click Save

The student ID number is assigned automatically. The student will appear on the Dashboard, in their class, and on the Students list immediately.

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Editing a Student

There are two ways to open the Edit Student form:

• From the Students list — Click the Edit button on the student's row

• From the Student Detail page — Click Edit Student in the header

The edit form lets you change:

• First Name and Last Name

• Email — Important for Canvas bookwork matching. Each student needs their school email entered here.

• Class — Reassign to a different class using the dropdown. A warning will appear when changing classes. Existing time entries keep their original class (historical accuracy is preserved).

• Status — Active, Completed, or Dropped

The Student ID number is read-only and cannot be changed.

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Graduating a Student

When a student completes their required hours:

1. Open the Edit Student form

2. Change Status from Active to Completed

3. Click Save

A warning will appear confirming the graduation. The student will:

• Disappear from the default Dashboard view (which shows active students)

• Still be viewable by switching the Students list filter to "Completed" or "All"

• Keep all their historical data (hours, punches, bookwork)

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Dropping a Student

If a student leaves the program:

1. Open the Edit Student form

2. Change Status to Dropped

3. Click Save

Same as graduation — they'll be hidden from the default active view but all data is preserved.

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Entering Student Emails

Student emails are needed for Canvas bookwork matching. Without an email, the Canvas CSV import can't match a student's coursework data to their Branimi record.

To enter emails one at a time:

1. Go to Students

2. Click Edit on a student

3. Enter their email address

4. Click Save

5. Repeat for each student

Tip: If you have a list of all student emails (e.g., from Canvas), let your administrator know — a bulk update can be done much faster than entering them one at a time.