Managing Punches (Punch Log)
The Punch Log is your daily command center for time tracking. It shows every clock-in and clock-out across all students and staff, and it's where you fix problems like missing punches, wrong times, or duplicate entries.
Opening the Punch Log
Click Punch Log in the sidebar. It defaults to showing today's punches.
The Filter Bar
At the top of the Punch Log, you have several ways to filter what you see:
Quick Date Presets — Click one of these buttons to jump to a time period:
Today — What's happening right now
Yesterday — Quick review of yesterday's activity
This Week — Current week (Monday through today)
Last Week — The previous full week
Date Range — Use the Start and End date pickers for a custom range. For example, set both to the same date to view a single specific day.
Person Type Toggle — Switch between:
Both — Students and staff together (default)
Students — Only student punches
Staff — Only staff punches
Name Search — Type a name to filter to a specific person. Useful when you're looking for one student in a busy day.
Summary Chips
Just below the filter bar, summary chips give you a quick count:
X clocked in — How many people are currently clocked in (have an IN but no OUT)
X missing clock-out — People who appear to have forgotten to clock out
X punches — Total number of punch records in the current view
Person Cards
Punches are grouped by person. Each person gets their own card showing:
Name and ID number (e.g., "Addison Spadafora #33")
Student or Staff badge — So you can tell at a glance
Total hours for the selected period (far right)
Each punch listed chronologically with:
IN (green badge) or OUT (red badge)
Date and time (e.g., "Tue, 3/10 · 5:24 PM")
Source label — Kiosk, Imported, or Manual
Edit and Delete links (if you have permission)
Missing clock-out punches are highlighted with an amber/yellow background and a warning message, making them easy to spot.
Adding a Missing Punch
When a student forgot to clock in or out:
Find their card in the Punch Log (use the name search if needed)
Click + Add Punch on their card
Select the direction: IN or OUT
Set the date and time
Click Save
The daily hours will recalculate automatically. The new punch will show with a "Manual" source label.
Common scenario: A student forgot to clock out yesterday. Go to the Punch Log, click Yesterday, find the student, click + Add Punch, select OUT, set the time they actually left, and save.
Editing a Punch Time
If a punch has the wrong time (e.g., student scanned at the wrong moment):
Find the punch in the Punch Log
Click Edit next to that punch
Change the time
Click Save
The daily hours recalculate automatically.
Deleting a Punch
If a punch shouldn't exist (e.g., accidental double-scan):
Find the punch in the Punch Log
Click Delete next to that punch
Confirm the deletion
The daily hours recalculate automatically. If you delete all punches for a day, the daily time entry is removed entirely.
Who Can Edit Punches?
Editing permissions depend on your role:
Instructor
Student punches only
Admin
Student punches + staff punches (at Admin level or below)
Owner
Everyone's punches
If you don't see Edit/Delete links on a punch, it means that person is above your role level.
Tips for Daily Use
Check the Punch Log first thing in the morning to review yesterday's activity and catch any missing clock-outs.
Use "Yesterday" preset for your morning review — it's the most common filter.
The "missing clock-out" count in the summary chips tells you immediately if there's cleanup work to do.
Students who are "clocked in" at unusual hours (like showing as clocked in at 11 PM) probably forgot to scan out.
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